Moving office is like moving a huge house with a huge family. And it will never be an easy task to do. No matter how many people are involved in the process and help. There are simply too many things to take care of, to many things to think of and anything can go wrong at any time.
Moving a business office is even harder than moving a house. Regardless of what the reason for moving is. It needs to be planned at least eight months earlier unless it is an emergency moving out. Here’s a dash of tips from the moving experts at Strongmove.co.uk (London):
- Plan who is going to help you. Will you engage your employees in the moving process or will you hire a company to do all of the work?
- Take the time to research moving companies and choose the best one. You wouldn’t want to become a victim of a moving scam!
- Start creating an inventory list of everything in the office. Make a budget for the moving.
- Take the time to downsize your office before the moving.
- Find a company to clean your old office after you vacate it and you may want to hire a company to clean the new office space before you settle in.
- Create a thorough checklist of all of the things you need to do before you move. Change mail address, look for a reliable moving company, organise a day for packing of the things you will take, a day to clear up the old space from things you won’t be taking.
- Find an IT company to take care of your computers and other electronics so everything is secured during your office relocation process.
The Big Question Is – How to Downsize Your Office Exactly?
By minimizing the things you need to move you will not only make your relocation process easier but you will also save some money. And it is even more necessary if you will be moving to a smaller space. How downsizing your office is done:
– Be selective.
Take a look at your inventory list and decide which things need to come with you to your new office and which don’t. This is the time you can get rid of old desks, squeaky chairs or old computers.
– Plan space in advance.
When going through your inventory think about how much space you’ll have in your new space. Make sure you have a good plan for wall-mounted shelving, desks and similar stuff. Remember, when you are out of space and you still have important stuff to keep you should think about creative ideas to store up instead of the store out.
– Go paper-free.
Do you need everything in a physical piece of paper or is it enough to have the files on your computers safely stored and backed up? Files and documents that are unneeded can also be removed from the list of things to come with you, and you won’t need storage units anymore.
– Aim to stay organized and be ruthless about what enters your space.
To make a future move out endeavour less stressful and much easier start organizing your stuff like you are going to move anytime soon. After that adopt a fairly ruthless approach to what crosses the threshold of your new office door.
– Have a vision about the new space
Is there a certain piece of art in your office that you wish to keep? Or is it a piece of art that will not blend well with the new space’s interior design and colours or is it simply a step away from the latest trends in interior design? Will you be using the old coffee machine or buy a new one? Picturing how your new office will look like can also help you decide on what to keep and what not to keep.
– Consider a professional decorator.
If you can spare some of your budget for an office decorator, they can help you choose a minimalistic design for the office and thus downsize the furniture, art, and equipment.
– Clear storage units and supply cabinets.
Get rid of things that have accumulated over the years and no one has a use for them. Think whether you need all the storage units in the new place and get rid of the ones you don’t need.
– Do you need a meeting room that badly?
Do you use it often? Can you do your internal office meetings in the break room or the office space? Can you arrange business meetings elsewhere? Maybe you can skip creating a new meeting room.
Storage is also an option when relocating an office. If you know people who started a moving company If your new property is not ready to move in and you need to vacate the old one, you can find a reliable storage service provider and keep all of the equipment, furniture and files stored safely. Leaving things you are not sure you you’ll have a place for in the new place, until you decide what to do with them.
Downsizing your office before moving has two main advantages:
- Saves you money;
- Allows you to upgrade and modernise your office equipment.
It will take time and energy to complete it but the advantages far outnumber the disadvantages. A new office space can increase your employees’ productivity. A fresh start always gives people positive vibes and more energy, thus making them happier in the workplace and more productive.